Sometimes, it seems impossible to get organized at your workplace because there is too much workload and you do not have enough time to get things right. Most of the time, your emails are overflowing and all you want is to get over the day just so you go home and spend some time with your family and friends. However, that is not achievable because, by the end of your shift, you have to put in some extra hours to organize your stuff in a manner that is acceptable in the company you work at.
You might be the most organized person at your school or college, but when it comes to work-life, things tend to change a lot and you might not be able to cope up with the changing environment. In this particular article, you will get to learn about some techniques that can help you manage your work in an orderly manner. Most importantly, organizing your tasks can help you enhance the level of your productivity and you will be able to motivate yourself to complete the assigned tasks before deadline.
Nowadays, digital marketers have a lot of work to do and organization is not one of them because of the time constraint. So, if you are a digital marketer, these tips can be very useful for you.
Keep a Checklist of Weekly Tasks
Keeping and maintaining a notebook will enable you to write all your important tasks in one place so that you do not forget to perform certain tasks while you are at work. When you are dealing with clients on a regular basis, it is easy to forget about certain tasks which can lead to complex problems in the long-run. Therefore, take note everything in your notebook and keep it handy at all times.
If you think that carrying a notebook at all times is a hassle-full job, you can download an e-notebook in your smartphone and record everything in there. There are multiple options in e-notebooks. For instance, you can write all the points as bullets or even create a checklist for your tasks so that you can easily mark the goals that you have already accomplished. You also make a note about future meetings so that you do not miss important discussions regarding the upcoming plans of your organization.
Make Agendas and Recaps
Professionals in the field always encourage others to use client agendas and diaries so that they can efficiently cater to the needs of the customers and complete the tasks that they are required to do. For instance; if you have an agreement with a client to boost his/her marketing campaign on a particular day of the week and you forget to perform that activity, you might lose that client to your competitors. Therefore, it is highly important to keep a full-fledged record of your clients and set agendas to help you remind of your tasks.
Making and keeping notes will also allow you to keep track of your past activities and in case your supervisor asks you regarding your daily activities, you can simply present your notebook and explain what you have been up to.
Here is an example of how you can set your client agendas:
What Did You Do Last Week
- Attended Weekly Meetings
- Wrote Blog Articles
- Designed New Strategy
- Wrote Content for Campaigns
Things to Do Next Week
- Launch New Home Page
- Attend Meetings
- Develop New Strategies
- Promote E-Book
- Update Social Calendar
Maintaining these bullet points will help you identify the tasks that you have completed and also the tasks that are still pending and require your immediate attention.
Filter Your Inbox
Quite often you have to face some days when endless emails flood your inbox and it becomes difficult to find the ones that are important. Therefore, you should filter your inbox client by client so that you know which email represents which client. You can also allocate colors to your clients in order to differentiate between multiple emails. This will help you respond to your client queries instantly without wasting their precious time. In addition to this, acting upon request immediately will enable you to increase the level of productivity as you will be able to achieve a lot more on a daily basis.
Moreover, filtration will help you mitigate the risk of sending wrong emails to different clients. For example; if you wish to share some confidential information with a specific client but you end up sending the email to the wrong entity, you might get yourself into trouble. Therefore, organize your inbox properly and consider filtering your inbox when dealing with valuable customers.
Organize Your File Manager
Whether you use One Drive, Dropbox or Google Drive, it is extremely important to keep your files organized in a systematic manner so that when you need a certain file, you can find it easily. This will not only help you but also your employees because they will be able to have access to the required information instantly. You can organize your file manager by numbers, date, time and alphabets. The main objective is to find the required information whenever it is needed.
Keep Login Credentials Handy
Always keep the login information handy so that you can have access to your online accounts from anywhere and at any time. You will be surprised to know how many people overlook this simple detail and end up wasting crucial time just because they did not have the login details.
In order to keep the login credentials safe and secure, you need to create a private document and limit the number of people who can have access to this key information because you cannot let private data to go out of your organization.
These 5 tips can be very beneficial for you in the long run if you start implementing them right away. It is worth mentioning the fact that you can significantly enhance the security of your organization by installing an internet connection that comes with a complete protection suite like the one offered in the Cox Internet Package. Organize your work and maintain a balanced life so that you can spend quality time with your friends and family as well.
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